Job Vacancy

Office Administrator (London)

Job Description:

Position: Office Administrator (Part Time)
Based: London          
Salary: £26,000
Hours: 20 to 25 hours per week
Benefits: Generous benefits package including employer pension contribution and private healthcare cover

Closing Date: 31 August 2022

We are currently recruiting for an Office Administrator seeking flexible/part time hours to join our Maven team based in London. This is an office-based role; the successful applicant will be expected to work from the office, with some flexibility on occasional remote working.

This is an exciting opportunity to take on a varied role; that will be the principal point of contact for calls and visitors and provide proactive administrative support to the team in London.

The ideal candidate will have excellent organisational, communication and interpersonal skills as well as accuracy and attention to detail. If you have previously worked in a similar setting and/or as a personal assistant and are now looking for some flexibility – this is the role for you.

Eithne

Responsibilities:

You will be expected to act as the first point of contact for the office, meet & greet visitors, handle inbound calls and monitor inbound email enquiries and mail. Responsibilities will also include, but are not limited to:

  • diary management – organise and maintain senior team diaries, and meeting room bookings
  • providing administrative support to the team as and when it is needed, including preparing for meetings/events and arranging catering/refreshments etc.
  • mange the external archive and storage records and interactions with the outsourced provider
  • arrange travel and accommodation
  • organise events such as drinks, lunches, and dinners as and when required etc.
  • taking ownership of keeping the office tidy and in order plus other general office duties
  • maintenance duties including ordering of office supplies and office filing systems
  • managing our external building partnerships including our cleaners, facilities suppliers, and liaising with our landlords
  • maintaining the CRM system and supporting with other ad hoc projects.

What you need to succeed:

  • office administration or office management experience
  • advanced MS Office skills, particularly Outlook, Windows, Word, PowerPoint and Excel
  • be self-driven, enthusiastic, and reliable with good organisational skills
  • able to build strong relationships with the team you must be a team player and work collaboratively with the team
  • excellent interpersonal and communication skills
  • proactive, enthusiastic, and driven approach
  • excellent attention to detail and accuracy
  • ability to work in a fast-paced environment, prioritise and work to deadlines
  • professional and able to maintain confidentiality and discretion

Benefits you get in return

In addition to excellent career progression – with fantastic opportunities for promotion - training, support, and a great office environment, you will also have the exciting opportunity to take part in charity fundraising events and other social activities.

Your benefits package includes the following:

  • Share Incentive Plan
  • Group Pension
  • Life Assurance
  • Income Protection
  • Health Cash Plan


It is flexible so that means you can pick benefits to suit you!

How to apply:

Does this sound like the perfect job for you? To apply please email: recruitment@mattioliwoods.com.

 

Maven Capital Partners UK LLP is a subsidiary of Mattioli Woods plc.